Article 14
Information to be provided where personal data have not been obtained from the data subject
There is no recital in the Regulation related to article 14.
(39) Whereas certain processing operations involve data which the controller has not collected directly from the data subject; whereas, furthermore, data can be legitimately disclosed to a third party, even if the disclosure was not anticipated at the time the data were collected from the data subject; whereas, in all these cases, the data subject should be informed when the data are recorded or at the latest when the data are first disclosed to a third party;
(40) Whereas, however, it is not necessary to impose this obligation of the data subject already has the information; whereas, moreover, there will be no such obligation if the recording or disclosure are expressly provided for by law or if the provision of information to the data subject proves impossible or would involve disproportionate efforts, which could be the case where processing is for historical, statistical or scientific purposes; whereas, in this regard, the number of data subjects, the age of the data, and any compensatory measures adopted may be taken into consideration;
Regulation
Art. 14 1. Where personal data have not been obtained from the data subject, the controller shall provide the data subject with the following information: (a) the identity and the contact details of the controller and, where applicable, of the controller's representative; (b) the contact details of the data protection officer, where applicable; (c) the purposes of the processing for which the personal data are intended as well as the legal basis for the processing; (d) the categories of personal data concerned; (e) the recipients or categories of recipients of the personal data, if any; (f) where applicable, that the controller intends to transfer personal data to a recipient in a third country or international organisation and the existence or absence of an adequacy decision by the Commission, or in the case of transfers referred to in Article 46 or 47, or the second subparagraph of Article 49(1), reference to the appropriate or suitable safeguards and the means to obtain a copy of them or where they have been made available. 2. In addition to the information referred to in paragraph 1, the controller shall provide the data subject with the following information necessary to ensure fair and transparent processing in respect of the data subject: (a) the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period; (b) where the processing is based on point (f) of Article 6(1), the legitimate interests pursued by the controller or by a third party; (c) the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability; (d) where processing is based on point (a) of Article 6(1) or point (a) of Article 9(2), the existence of the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal; (e) the right to lodge a complaint with a supervisory authority; (f) from which source the personal data originate, and if applicable, whether it came from publicly accessible sources; (g) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject. 3. The controller shall provide the information referred to in paragraphs 1 and 2: (a) within a reasonable period after obtaining the personal data, but at the latest within one month, having regard to the specific circumstances in which the personal data are processed; (b) if the personal data are to be used for communication with the data subject, at the latest at the time of the first communication to that data subject; or (c) if a disclosure to another recipient is envisaged, at the latest when the personal data are first disclosed. 4. Where the controller intends to further process the personal data for a purpose other than that for which the personal data were obtained, the controller shall provide the data subject prior to that further processing with information on that other purpose and with any relevant further information as referred to in paragraph 2. 5. Paragraphs 1 to 4 shall not apply where and insofar as: (a) the data subject already has the information; (b) the provision of such information proves impossible or would involve a disproportionate effort, in particular for processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, subject to the conditions and safeguards referred to in Article 89(1) or in so far as the obligation referred to in paragraph 1 of this Article is likely to render impossible or seriously impair the achievement of the objectives of that processing. In such cases the controller shall take appropriate measures to protect the data subject's rights and freedoms and legitimate interests, including making the information publicly available; (c) obtaining or disclosure is expressly laid down by Union or Member State law to which the controller is subject and which provides appropriate measures to protect the data subject's legitimate interests; or (d) where the personal data must remain confidential subject to an obligation of professional secrecy regulated by Union or Member State law, including a statutory obligation of secrecy. |
Directive
Art. 11 Information where the data have not been obtained from the data subject 1. Where the data have not been obtained from the data subject, Member States shall provide that the controller or his representative must at the time of undertaking the recording of personal data or if a disclosure to a third party is envisaged, no later than the time when the data are first disclosed provide the data subject with at least the following information, except where he already has it: (a) the identity of the controller and of his representative, if any; (b) the purposes of the processing; (c) any further information such as - the categories of data concerned, - the recipients or categories of recipients, - the existence of the right of access to and the right to rectify the data concerning him in so far as such further information is necessary, having regard to the specific circumstances in which the data are processed, to guarantee fair processing in respect of the data subject. 2. Paragraph 1 shall not apply where, in particular for processing for statistical purposes or for the purposes of historical or scientific research, the provision of such information proves impossible or would involve a disproportionate effort or if recording or disclosure is expressly laid down by law. In these cases Member States shall provide appropriate safeguards. |
Austria
Processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes § 7 DSG (1) For archiving purposes in the public interest, scientific or historical research purposes or statistical purposes whose goal is not to obtain results in a form relating to specific data subjects, the controller may process all personal data that
(2) In the case of processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes that do not fall under para. 1, personal data may be processed only
(3) A permit of the Data Protection Authority for the processing of personal data for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall be granted at the request of the controller ordering the research project, if
If special categories of personal data (Article 9 of the General Data Protection Regulation) are to be collected, an important public interest in the research project must exist; furthermore, it must be ensured that the personal data are processed at the premises of the controller ordering the research project only by persons who are subject to a statutory obligation of confidentiality regarding the subject matter of the research project or whose reliability in this respect is credible. The Data Protection Authority shall issue the permit subject to terms and conditions, insofar as this is necessary to safeguard the data subjects’ interests which deserve protection. (4) A request according to para. 3 must, however, be accompanied by a statement signed by the person authorised to exercise rights in respect of the data files from which the personal data are to be collected, stating that this person is making the data files available for the research project. Instead of this statement, a writ of enforcement (§ 367 para. 1 of the Enforcement Code, Imperial Law Gazette No 79/1896) replacing this statement may be submitted. (5) Even in cases where the processing of personal data for scientific research purposes or statistical purposes is permitted in a form which allows the identification of data subjects, the data shall be coded without delay so that the data subjects are no longer identifiable if specific phases of scientific or statistical work can be performed with personal data pursuant to para. 1 subpara. 3. Unless otherwise expressly provided for by law, data in a form which allows the identification of data subjects shall be rendered unidentifiable as soon as it is no longer necessary for scientific or statistical work to keep them identifiable. (6) Legal restrictions on the right to use personal data for other reasons, in particular for copyright reasons, shall not be affected. Providing addresses to inform and interview data subjects § 8 DSG (1) Unless otherwise expressly provided for by law, providing address data of a certain group of data subjects in order to inform or interview them shall require the consent of the data subjects. (2) If, however, an infringement of the data subject’s interests in confidentiality is unlikely, considering the selection criteria for the group of data subjects and the subject of the information or interview, no consent shall be required
(3) If the requirements of para. 2 are not met and if obtaining the consent of the data subjects pursuant to para. 1 would require a disproportionate effort, the transfer of the address data shall be permissible with a permit of the Data Protection Authority pursuant to para. 4 if the data are to be transferred to third parties
(4) At the request of a controller processing address data, the Data Protection Authority shall grant the permit for their transfer if the controller has satisfactorily demonstrated that the requirements stipulated in para. 3 have been met and no overriding interests in confidentiality which deserve protection on the part of the data subjects represent an obstacle to the transfer. The Data Protection Authority shall issue the permit subject to terms and conditions, insofar as this is necessary to safeguard interests of the data subjects which deserve protection. (5) The transferred address data shall only be processed for the permitted purpose and shall be erased as soon as they are no longer needed for information or interviews. (6) If it is lawful pursuant to the aforementioned provisions to transfer the names and addresses of persons belonging to a certain group of data subjects, the processing required for selecting the address data to be transferred shall also be permitted. |